While opening a company in Hong Kong, a company secretary needs to be appointed to ensure the legitimacy of the day-to-day running of the Hong Kong company. However, as some companies have problems with difficult secretarial work or cultural background limitations, they need to engage a secretarial firm with the skills and extensive experience to provide statutory secretarial services.

I. What is statutory secretarial service?

Secretarial services are for the company's operations in the process of various matters that need to be constantly processed and adjusted, from one or more business activities to the registration and management stage, including the development of meeting minutes, maintaining corporate records, coordinating various corporate decisions, maintaining a high degree of contact with the company's shareholders and maintaining the management of the course of the associated companies documents, independently responsible for the company's secretarial and other aspects.

The concept of statutory secretarial services refers to the fact that under the Hong Kong Companies Ordinance, affiliated Hong Kong companies are required to appoint a company secretary to ensure the legitimacy of the operation of the Hong Kong company. For Hong Kong companies that do not have a suitable and independent handling of the management of the company, can also be hired through the statutory secretarial agency to provide secretarial services to ensure that their Hong Kong company operations are legal and the implementation of the various legal responsibilities.

II. Why register a Hong Kong company to have a secretarial company?

1. Legal Requirements The Hong Kong Companies Act provides that every company operating or registered in Hong Kong shall appoint a company secretary. The main responsibility of the secretary is to supervise the fulfillment of corporate documents and other legal obligations, and to provide necessary and accurate information to the relevant departments.

2. Ensuring Compliance After successful registration, a Hong Kong company operates and manages itself in accordance with its articles of association, which includes compliance with the requirements under the Hong Kong Companies Act and must not violate applicable laws and regulations to ensure its legality.